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The retention of large volumes of data for extended periods can be necessitated by legal actions such as preservation orders. A preservation order is a legal directive that requires an organization to maintain specific data to ensure it is available for potential legal proceedings or regulatory investigations. This means that when parties anticipate litigation or regulatory scrutiny, they may be compelled to retain data even if they would not typically do so under standard data retention policies.

In contrast, regulatory compliance, while it does involve the retention of data to meet specific legal and industry regulations, often has defined time limits and specific data types that may not require massive volumes of data to be retained indefinitely. Data archiving policies generally focus on efficient data storage and retrieval rather than an explicit legal obligation to retain data. Lastly, data minimization principles advocate for limiting data retention to only what is necessary, which contradicts the idea of retaining large volumes of data for prolonged periods.